Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Purchase 80 New Club Car Golf Carts for The Saints Golf Course.
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Submitted By: Nadia Tourjee, Procurement Management Department (PMD)
Strategic Plan Link: The City's Goal to enjoy culture, nature and fun activities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Nadia Tourjee, (PMD).
2. Parties: City of Port St. Lucie and Club Car, LLC.
3. Purpose: To replace golf carts for the existing fleet of 80 golf carts at The Saints Golf Course.
4. New/Renewal/Modified: New.
5. Duration: N/A.
6. Benefits to Port St. Lucie: To provide an updated fleet of 80 golf carts, replace the current fleet that has reached the end of its life cycle, including technology rental option, and continue superior operation of The Saints Golf Course.
7. Cost to Port St. Lucie (Annual and Potential): The net amount of the purchase is $619,200. This includes a trade-in value of $156,000.00 for the 80 Yamaha golf carts in the current fleet. The technology rental option is a total of $3,840.00.
Presentation Information: N/A.
Staff Recommendation: Move that the Council waive the bidding, per Chapter 35.08(c), good cause shown, and approve the one-time purchase of 80 new Club Car golf carts from Club Car, LLC., in the net amount of $619,200.00.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve the purchase of 80 new Club Car golf carts.
2. Move that the Council not approve the purchase and provide staff with direction.
Background: The current fleet of golf carts has reached the end of its life cycle and needs to be replaced.
Updated proposals were received from two of the industry's leading golf cart companies, E-Z-GO and Club Car, with the options to purchase or lease the new fleet including a buy back option. Lease options, in lieu of purchase options, were determined not to be financially practical due to the large monthly expense proposed and the incumbent interest rates with each payment.
Club Car, LLC, provided the best value to the City, based on the highest buyback of the existing fleet, lowest cost for replacement, and technology rental options. Club Car's proposal is $775,200.00, with a trade-in value per golf cart at $1,950.00 each, for a total of $619,200.00.
Issues/Analysis: Staff recommends the direct purchase of the 80 golf carts from Club Car, LLC, as they provided the best value to the City.
Financial Information: Funds are appropriated in the Parks & Recreation Golf Course Fund / Golf Course / Non-Capital Office Furniture & Equipment (#421-7250-551642-00000).
Special Consideration: A purchase of golf carts through Yamaha was previously approved by Council on July 25, 2022, but Yamaha has failed to deliver the golf carts. Delivery of new fleet from Club Car, LLC, is expected in January of 2024.
Location of Project: The Saints Golf Course, 2601 SE Morningside Blvd.
Attachments:
1. Approval Memo from Parks & Recreation.
2. Contract 202301112-05.
3. Proposal from Club Car, LLC.
4. Technology Rental Quote from Club Car, LLC.
5. Proposal from E-Z-GO Gold Carts.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 23242-13
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, Interim City Attorney.