Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Additional Expenditures for FY 25/26 Under Contract #20240176 - Vehicle & Equipment Graphics- Installation and Removal.
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Submitted By: Alaina Knofla, Acting Procurement Manager, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of safe, clean, and beautiful.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Alaina Knofla, Acting Procurement Manager, Procurement Management Division (PMD).
2. Parties: City of Port St. Lucie and Graphic Designs International LLC.
3. Purpose: To provide Vehicle and Equipment Graphic Installation and Removal.
4. New/Renewal/Modified: Modified.
5. Duration: Current expiration May 16, 2026, with one (1) renewal option remaining.
6. Benefits to Port St. Lucie: Maintain opportunity to utilize this contract, streamlining the removal and installation of vehicle decals and graphics for new vehicle purchases.
7. Cost to Port St. Lucie (Annual and Potential): $150,000.00 Annually.
Presentation Information: N/A.
Staff Recommendation: Move that the Council, per Section 35.09(b), approval additional expenditures for FY 25/26 under Contract #20240176.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve the additional expenditures under Contract #20240176.
2. Move that the Council not approve the additional expenditures under Contract #20240176 and provide staff with direction.
Background: The replacement of Vehicle Decals with the new City Logo/Seal has been performed in phases and batches over the course of the 2024-2025 fiscal year. The original estimate for this project included approximately four hundred units to receive decals and was not anticipated to exceed the City Manager’s approval threshold of $100,000.00. Over the course of the project, the installation of graphics for new vehicles and other equipment that were not accounted for were added into batches, thereby increasing the total units receiving new decals to over 500 and raising the cost of the project to exceed the City Manager’s approval threshold. Increasing the value of the contract will allow for the streamlined completion of the project, as well as continued use of the contract for new vehicles in the 2025-2026 Fiscal Year.
Issues/Analysis: The City has an active contract with Graphic Designs International Inc. for Vehicle Graphic removal and installation, a competitively bid piggyback agreement. Utilization of this contract allows for an efficient process in the removal of old decals and installation of new decals on our existing fleet, as well as in the continued installation of decals for new vehicles the City purchases.
Financial Information: Funds are appropriated in 540301-Fleet Maintenance-Non-Contract- Various Departments/Divisions.
Special Consideration: N/A.
Location of Project: Various.
Attachments:
1. Original Contract.
2. Amendment #1.
3. Recommendation of Award.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 25266-01.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.