Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Amendment #14 to Contract #20170037 for Mowing & Grounds Maintenance - Ogden, Re-Pump Stations, City Homes, Wells and Animal Control.
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Submitted By: India Barr, Procurement Contracting Officer I, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of safe, clean, and beautiful.
Summary Brief (Agreements/Contracts only)
1. Prepared by: India Barr, PMD.
2. Parties: City of Port St. Lucie and Treasure Coast Lawns Inc. (“Vendor”)
3. Purpose: The City has an estimated 58 locations, including the Prineville water plant, re-pump stations, various storage locations, and well sites requiring mowing and grounds maintenance services for the Utility Systems Department (“USD”) under this Contract. The Vendor is required to maintain additional sites as growth continues throughout the City.
4. New/Renewal/Modified: Modified.
5. Duration: The Initial Term commenced on July 1, 2017, and has been extended through June 30, 2027.
6. Benefits to Port St. Lucie: The Vendor provides services required to mow and maintain the grounds at various City locations.
7. Cost to Port St. Lucie (Annual and Potential): In FY 23/24, expenditures amounted to $88,749.86. The projected spending for FY 24/25 is $90,350.76. Future expenses will be approved as part of upcoming budget appropriations.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve Amendment #14 to Contract # 20170037 for Mowing & Grounds maintenance - Ogden, Re-Pump Stations, City Homes, Wells and Animal Control.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve Amendment #14 to Contract #20170037.
2. Move that the Council not approve Amendment #14 to Contract # 20170037 and provide staff with direction.
Background: The Utility Systems Department (USD) has a contract with the Vendor through June 30, 2027 for mowing and grounds maintenance - Ogden, Re-Pump Stations, City Homes, and Wells. The current Contract amount is $88,749.86 annually, requested annual increase of $1,600.90 brings the projected annual spend total to $90,350.76.
Issues/Analysis: The increase will allow for the necessary additional cuts needed due to weather conditions.
Financial Information: Stormwater/Water Plant Oper-Prineville/Other Contractual Services (# 431-3310-534000).
Special Consideration: N/A.
Location of Project: Various Locations.
Attachments:
1. Amendment #14 signed.
2. Original Contract
3. Amendment #1.
4. Amendment #2.
5. Amendment #3.
6. Amendment #4.
7. Amendment #5.
8. Amendment #6.
9. Amendment #7.
10. Amendment #8.
11. Amendment #9.
12. Amendment #10.
13. Amendment #11.
14. Amendment #12.
15. Amendment #13.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 24268-04.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.