Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Increase Contract Spending for Additional Expenditures Under Contract #20240159 for Electrical Contractors - Service, Repair, and Installation.
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Submitted By: Oksana Savchenko, Procurement Analyst, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Oksana Savchenko, Procurement Analyst, PMD.
2. Parties: City of Port St. Lucie and separate contracts each with: (1) Brown Electrical Solutions, LLC; (2) Davco Electrical Contractors Corp.; (3) MP Predictive Technologies, Inc.; (4) Paragon Electrical Contractors, Inc.; (5) Stryker Electrical Contracting, LLC.; and (6) Universal Electric of Florida, Inc. (“Contractors”).
3. Purpose: To add additional funds for electrical services for repairs and installation to City facilities.
4. New/Renewal/Modified: Modified.
5. Duration: The initial term is from date of execution (October 29, 2024) through September 22, 2027, with the option to renew for one (1) additional (2) two-year period.
6. Benefits to Port St. Lucie: Assure that facility electrical services are installed and maintained in accordance with the National Electrical Code.
7. Cost to Port St. Lucie (Annual and Potential): Approve increase in annual expenditures up to $2,000,000.00, subject to budget appropriations. Future expenditures will be included in the approved budget for each fiscal year.
Presentation Information: N/A.
Staff Recommendation: Move that the Council, per City Code Ordinances, Section 35.09(b) and (c), approve the increase in annual expenditures under Contract #20240159.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve the increase in annual expenditures under Contract #20240159.
2. Move that the Council not approve the increase in annual expenditures under Contract #20240159 and provide staff with direction.
Background: The original contract was approved by City Council on October 28, 2024, with an estimated annual expenditure of $500,000.00 based on appropriations in the City Budget. On August 24, 2025, Council approved an additional project-Tradition Regional Park Lighting Installation and Repair-which increased the anticipated total expenditures for FY 2024/2025 to approximately $900,000.00. The Project Manager now requests that the annual spending authority be increased to $2,000,000.00 to cover:
• Current requisition for the Lyngate Park lighting project at $295,926.69
• Several projects budgeted for FY 2025-2026, estimated at $1.4 million
• Additional smaller projects funded in FY 2025-2026 but not yet quoted
This increase will also provide capacity for future projects anticipated in subsequent fiscal years.
Per City Code Ordinances, Section 35.09(b):
“For any existing contracts previously approved by City Council, the City Manager, or his or her designee(s), shall have the discretion, power, and authority to approve increases (1) up to 25% of the original contract price or (2) $99,999.99, whichever is less, for non-construction contracts, and (1) up to 25% of the original contract price or (2) $199,999.99, whichever is less, for construction contracts. The aggregate total of any increases of a contract must stay within the thresholds of this subsection.”
The proposed increase exceeds the City Manager’s thresholds outlined in Section 35.09(b), and therefore requires Council approval per Section 35.09(c): “Any charges in excess of the aforementioned amounts may be made only when authorized by the City Council.”
Issues/Analysis: Staff respectfully requests that Council approve an increase to the estimated annual expenditure to account for additional projects authorized in the City Budget for FY 2025/2026. Raising the annual limit to $2,000,000 will ensure sufficient funding for:
• Existing commitments
• Planned projects in FY 2025-2026 and future projects
• Flexibility to address smaller, unquoted projects
Financial Information: Funds are appropriated in the Facilities Maintenance Department (001-4135-546100- 00000), and various cost centers in the General Fund for Park & Recreation.
Special Consideration: N/A.
Location of Project: City facilities.
Attachments:
1. The Agenda Summary from the 10/28/2024 Council Meeting (Original Approval of the Contracts).
2. The Agenda Summary from the 08/25/2025 Council Meeting (Approval of additional funding request for Tradition Regional Park Lighting).
3. Example Contract #20240159 with Davco Electrical Contractors Corp.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 25217-11.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.