Placement: Consent Agenda
Action Requested: Motion / Vote
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Ratify Amendments #1, #2, and #3, and Approve Amendment #4 to Contract #20240115 for City Hall Lobby, Restrooms, Storefronts and Added Parking.
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Submitted By: India Barr, Procurement Contracting Officer, II, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: India Barr, Procurement Contracting Officer, II, PMD.
2. Parties: City of Port St. Lucie and Hooks Construction Company LLC.
3. Purpose: Provide Construction Services for City Hall Lobby, Restrooms, Storefronts and Added Parking.
4. New/Renewal/Modified: Modified.
5. Duration: The initial term of the Contract was from February 1, 2025 through February 1, 2026. Amendment #4 requests to extend contract until September 2, 2026.
6. Benefits to Port St. Lucie: To provide enhancements and updates to City Hall, including enhanced accessibility and security features in the lobby, upgraded conditions and drainage of existing exterior parking, and added parking areas.
7. Cost to Port St. Lucie (Annual and Potential): Amendment #1 was $113,367.34; Amendment #2 was for $38,570.98; Amendment #3 was for $46,171.71; Amendment #4 is for $191,403.77 for a new Contract amount of $2,816,735.08.
Presentation Information: N/A.
Staff Recommendation: Move that the Council Ratify Amendments #1, #2, and #3, and approve Amendment #4 to Contract # 20240115 for City Hall Lobby, Restrooms, Storefronts and Added Parking.
Alternate Recommendations:
1. Move that the Council amend the recommendation and ratify Amendments #1, #2, and #3, and approve Amendment #4 to Contract #20240115.
2. Move that the Council not ratify Amendments #1, #2, and #3, nor approve Amendment #4 and provide staff with direction.
Background: Contract #20240115 is a CIP project for construction services for the improvements to the City Hall lobby, restrooms, storefronts, and added parking. The project includes enhancements and upgrades to City Hall, including enhanced accessibility and security features in the lobby, upgrading the conditions and drainage of existing exterior parking, and adding new parking areas.
Amendment #1: increased the Contract by $113,367.34 for premium time for Demolition/Framing/Drywall electrical rough-in, installation of louvres, addition of changing stations, addition of light fixtures, change of sinks to undermount, remove/relocate of 2 VAVs, install crash bollard, float restrooms on the 3rd floor, and demo and replace the front and rear awning systems.
Amendment #2: increased the Contract by $38,570.98 for changes to the acoustical panels, a credit for drywall/framing, reglazing and recaulking customer service windows, changes to the curtainwall steel change and addition of customer service speakers, AC closet doors and hardware, fire sprinklers hallway work, ADA sink upgrade, bathroom and vanity top changes, and painting of customer service window frames.
Amendment #3: increased the Contract by $46,171.71 for earthwork and concrete for new awnings, deletion of iPad stands, premium time reconciliation for work required after hours, changes to the roof drainage, level 5 skim and finish and expansion joints in lobby, low voltage changes, drainage control structures, and landscape demolition.
Amendment #4: increases the Contract by $191,403.77 for low voltage work not on drawings, after hours ceiling grid work, site lighting, sidewalk, paving, and curbing, bike racks, customer service signage, vertical expansion joint covers, roof overflow drain reconfiguration, lobby and stairwell light fixtures, and additional counters in south lobby.
The additional time and funds are required to complete additional work due to drawing changes and scope additions. This request ensures that the project can continue without compromising quality, safety, or compliance with the updated requirements.
Issues/Analysis: Under City Code of Ordinances, Section 35.09(b) and 35.09(c), City Council must approve contract price increases, in the category for this project, when the cumulative total exceeds $199,999.99. The cumulative increase to the Contract price in Amendments #1, #2, and #3, did not exceed this amount, and therefore, did not require City Council approval. However, the added cost under Amendment #4 exceeds the threshold, and therefore, staff is requesting that Council ratify Amendments #1, #2, and #3, and approve Amendment #4.
Financial Information: Funds are appropriated in the General CIP Fund / Facilities / Buildings (#301-4135-562000-00000).
Special Consideration: N/A.
Location of Project: City Hall.
Attachments:
1. Amendment #4 Signed.
2. Amendment #3.
3. Amendment #2.
4. Amendment #1.
5. Original Contract.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 26057-17.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.