Placement: Consent Agenda
Action Requested: Motion / Vote
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Award Contract #20220091 for Ammonium Anhydrous to Airgas Specialty Products, Inc.
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Submitted By: Michelle Fentress, Procurement Agent I, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Michelle Fentress, Procurement Agent I, PMD.
2. Parties: City of Port St. Lucie and Airgas Specialty Products, Inc.
3. Purpose: Ammonium Anhydrous is a chemical needed for the disinfection process to eliminate viruses and bacteria. The City currently requires this chemical for the post-water treatment process in the James E. Anderson (“JEA”) and Prineville Water Treatment Facilities for disinfection. When chlorine and ammonia combine, a chemical called chloramine is produced which is the chemical used for disinfection.
4. New/Renewal/Modified: New.
5. Duration: The initial term is for one (1) year from the execution date of the contract with renewal options of four (4) additional one (1)-year terms.
6. Benefits to Port St. Lucie: This chemical is required to disinfect the water for requisite compliance.
7. Cost to Port St. Lucie (Annual and Potential): The estimated annual expenditure is $109,060.00. Future expenditures will be appropriated in each year’s budget.
Presentation Information: N/A.
Staff Recommendation: Move that the Council award Contract #20220091 and enter into a unit price contract with Airgas Specialty Products, Inc. for Ammonium Anhydrous.
Alternate Recommendations:
1. Move that the Council amend the recommendation and award Contract #20220091.
2. Move that the Council not approve Contract #20220091 and provide staff with direction.
Background: The City previously “piggybacked” the City of Melbourne for anhydrous ammonia. However, the City of Melbourne’s contract expired on July 30, 2022. Rather than “piggyback” another contract, the City conducted its own solicitation for anhydrous ammonium to be delivered to the water treatment facilities on an as needed basis.
An E-Bid was issued on August 10, 2022 to 151 potential suppliers. There were eight plan holders with two proposals received on September 1, 2022.
Issues/Analysis: Staff has reviewed the proposals and finds that Airgas Specialty Products, Inc. provides the best value to the City. Airgas Specialty Products, Inc. has been a vendor with the City since 2007.
Financial Information: Funds are appropriated in the FY 2022-2023 budget for the Utility OP / Water-Plant Operation / Chemicals (#431-3310-552300-00000) & Utility OP / LTC Water Treatment Facility / Chemicals (#431-3312-552300-00000)
Special Consideration: N/A.
Location of Project: Water Treatment Facilities.
Attachments:
1. E-Bid Tabulation Report.
2. Contract.
3. Recommended Proposal.
4. Bid Documents.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: #9019
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.