Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Amendment #2 to Contract #20240046 for Professional Design Services for a New Public Works Administration Building.
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Submitted By: Nathaniel Rubel, Procurement Assistant Director, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Nathaniel Rubel, Procurement Assistant Director, PMD.
2. Parties: City of Port St. Lucie and BEA Architects, Inc.
3. Purpose: Amendment #2 expands the Architect’s allowance for increased construction administration activities, site visits, and reporting; adds civil engineering services for lift station and offsite force main design, survey and subsurface utility engineering, and permitting coordination; and threshold inspection services as required by Florida Statutes.
4. New/Renewal/Modified: Modified.
5. Duration: The initial term was from 09/24/2024 through 09/29/2026. Amendment #2 requests an extension of the Contract through 12/31/2027 to coincide with the anticipated completion date for construction.
6. Benefits to Port St. Lucie: Amendment #2 provides the required additional services due to expanded project scope, construction administration services related to increased site size and added civil infrastructure at the Cameo site, and provides for multi-agency coordination requirements.
7. Cost to Port St. Lucie (Annual and Potential): Amendment #2 adds an additional $235,995.00 for a new Contract total amount of $1,971,062.98.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve Amendment #2 to Contract #20240046 with BEA Architects, Inc. for Professional Design Services for a New Public Works Administration Building.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve Amendment #2 to Contract #20240046.
2. Move that the Council not approve Amendment #2 to Contract #20240046 and provide staff with direction.
Background: BEA Architects, Inc., is currently under contract with the City for the design of the new Public Works Administration Building. As the project transitions from the design to the construction phase, there is the need to amend BEA’s scope to reflect anticipated additional services required due to the expanded project scope because of the project’s relocation to the Cameo site.
Amendment #2 additional services include the following:
• Expanded Construction Administration (CA) allowance to be used for increased CA at the Cameo site including site visits, reporting, and interagency coordination.
• Civil Engineering Services
o Due to lack of existing gravity sewer main adjacent to the project site, design of a new lift station and offsite force main connection are required to serve the project site.
o Additional civil engineering is required to capture City directives to incorporate an aesthetic berm, truck turnaround, and rerouting of bypass drainage conveyance system.
o Additional survey, subsurface utility engineering (SUE), and civil engineering services for the associated work.
• Threshold Inspection Services
o Threshold inspection services as required by Florida Statutes and in compliance with the threshold inspection plan included in the project drawings.
Issues/Analysis: Staff has reviewed the proposed changes herein and found them to be fair and reasonable.
Financial Information: The funds are appropriated in Road & Bridge CIP Fund / Operations / Buildings (304-4105-562000-00000).
Special Consideration: N/A.
Location of Project: NE corner of SW Cameo Blvd. and SW Crosstown Parkway.
Attachments:
1. Amendment #2 signed.
2. Amendment #1.
3. Original Contract.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 26147-04.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.