Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Contract #20260154 for Utility Systems Software.
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Submitted By: Alaina Knofla, Procurement Manager, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Alaina Knofla, Procurement Management Division (PMD).
2. Parties: City of Port St. Lucie and InnovatePro Management USA LLC.
3. Purpose: To purchase licenses and receive support for Utility Systems Department’s (“USD”) software. The Parties negotiated a Master Agreement, which will serve as the legal terms and conditions for purchases going forward. The department anticipates that it will receive annual quotes, which will be linked to the terms and conditions in the Master Agreement.
4. New/Renewal/Modified: New.
5. Duration: The Master Agreement has no term, and the terms will be dictated by the term in each quote.
6. Benefits to Port St. Lucie: Ensure continued support and reliability of software critical to the USD operations.
7. Cost to Port St. Lucie (Annual and Potential): For immediate expenditure, staff is requesting Council approve expenditures of $215,000.00, which will cover historian archiving and the annual fees for FY 25-26 & FY 26-27. For future years, staff is requesting Council approve $90,000.00 annually.
Presentation Information: N/A.
Staff Recommendation: Move that the Council waive formal bidding, per City Code of Ordinances, Section 35.08(a)(25)(a)(1) (sole source where the compatibility of equipment, accessories, or replacement parts is the paramount consideration), and approve Contract #20260154.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve the Contract #20260154.
2. Move that the Council not approve the Contract #20260154 and provide staff with direction.
Background: Pursuant to sections §119.0725(2)(a) and 119.0725(1)(b), Florida Statutes, this item is exempt and confidential from public records disclosure to protect the City’s Utility Systems and to safeguard public health and safety. Section 119.0725(2)(a), exempts and mandates confidentiality for “[i]nformation relating to critical infrastructure.” Section 119.0725(1)(b), defines “[c]ritical infrastructure” as “existing and proposed information technology and operational technology systems and assets, whether physical or virtual, the incapacity or destruction of which would negatively affect security, economic security, public health, or public safety.”
Issues/Analysis: N/A.
Financial Information: Funds are allocated within the USD’s budget: 431-3390-552201 & 431-3390-546200.
Special Consideration: N/A.
Location of Project: N/A.
Attachments: No attachments included per sections §119.0725(2)(a) and 119.0725(1)(b), Florida Statutes.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 26097-12.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.