Placement: Consent Agenda
Action Requested: Motion / Vote
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Award Contract #20220066 for The Saints Golf Course Drainage Improvement Project.
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Submitted By: Robyn Holder, CPPB, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Robyn Holder, CPPB (PMD).
2. Parties: City of Port St. Lucie and XGD Systems, LLC.
3. Purpose: To enhance stormwater management with the expansion of existing retention lakes.
4. New/Renewal/Modified: New.
5. Duration: 213 calendar days from May 1, 2023, to November 30, 2023.
6. Benefits to Port St. Lucie: By holding water onsite, the project will reduce runoff during storm events, filtering out pollutants.
7. Cost to Port St. Lucie (Annual and Potential): One-time expense of $3,179,951.29.
Presentation Information: N/A.
Staff Recommendation: Move that the Council award Contract #20220066 and enter into a unit price contract with XGD Systems, LLC, for The Saints Golf Course Drainage Improvement Project in the amount of $3,179,951.29.
Alternate Recommendations:
1. Move that the Council amend the recommendation and award Contract #20220066.
2. Move that the Council not approve Contract #20220066 and provide staff with direction.
Background: The City contracted with the engineering firm Culpepper & Terpening, Inc., to conduct Light Detection and Ranging (LiDAR) surveys to study the feasibility of an enhanced stormwater retention system at The Saints Golf Course. Field testing has verified elevations in the project area and confirmed that the surrounding home lots slope onto the golf course. Design is complete on the expansion of the existing retention lakes to hold 2.63 acre-feet of additional polluted stormwater runoff.
The project work-plan includes excavation to expand three (3) existing stormwater retention lakes, one (1) new stormwater retention pond, the addition of littoral zone plantings at 30% coverage added to the new and expanded retention ponds, associated stormwater conveyance improvements required to direct the runoff to the lake retention system, and the addition of six (6) new outfall control structures.
The expansion of the retention lakes at The Saints Golf Course will produce water quality, habitat, and community resilience benefits. The proposed stormwater improvements retain water where it falls and helps decrease nitrogen and phosphorus pollution. In addition, littoral zones, at a 30% coverage, will be added to the new and expanded retention ponds to provide additional nutrient uptake to the system.
An E-Bid was issued on October 10, 2022, to 1,678 potential suppliers. There were 43 plan holders with two proposals being submitted on December 14, 2022.
Issues/Analysis: Staff has reviewed the proposals and finds that XGD Systems, LLC, provides the lowest responsive responsible cost to the City. This project is partially funded by the American Rescue Plan Act (ARPA) therefore, the award must be the lowest responsive responsible bidder.
Financial Information: Funds are appropriated in Parks & Recreation CIP Fund / Golf Course / Improvements O/T Building (#301-7250-563000).
Special Consideration: This project is partially funded by a State Water-Quality Assistance Grant (SWAG) and partially funded by the American Rescue Plan Act (ARPA)
Location of Project: The Saints Golf Course, 2601 SE Morningside Blvd.
Attachments:
1. Location Map.
2. E-Bid Tabulation Report.
3. Signed Contract.
4. Recommended Proposal.
5. Bid Documents.
6. Construction Plans - Part 1.
7. Construction Plans - Part 2.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 9127 & 9464
Legal Sufficiency Review:
Reviewed by Camille Wallace, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.