Placement: New Business
Action Requested: Motion / Vote
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Award Contract # 20200125 for Dining and Event Catering Services at The Saints Golf Course to South Florida Carefree Catering, Inc.
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Submitted By: Matthew Shiver, Procurement Director, Procurement Management Department (PMD).
Strategic Plan Link: The City’s Mission to provide exceptional municipal services.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Matthew Shiver, Procurement Management Department.
2. Parties: City of Port St. Lucie and South Florida Carefree Catering, Inc.
3. Purpose: To provide year-round dining, catering and food cart services to patrons at the Saints Golf Course.
4. New/Renewal/Modified: New.
5. Duration: The Contract period shall be for two (2) years with an option to renew for two (2) additional two (2) year periods as budget appropriations allow.
6. Benefits to Port St. Lucie: To provide quality dining and catering services to patrons at The Saints Golf Course. Additionally the City shall capture revenue generated from their sales.
7. Cost to Port St. Lucie (Annual and Potential): N/A, the Contractor shall pay the commission rates as stated on South Florida Carefree Catering, Inc.’s Cost Proposal to the City.
Presentation Information: N/A.
Staff Recommendation: Move that the Council award Contract # 20200125 for Dining and Event Catering Services at The Saints Golf Course to South Florida Carefree Catering, Inc.
Alternate Recommendations:
1. Move that the Council amend the recommendation and award Contract # 20200125.
2. Move that the Council award Contract # 20200125 and provide staff with direction.
Background: The City has engaged Contractor, on an exclusive basis, to provide year-round dining and catering services to patrons at the aforementioned location of service. The facilities under this contract (also referenced to as contracted facilities) shall mean a 1,455 sq. ft. full-service restaurant and bar, 2,907 sq. ft. rentable banquet room and 1,450 sq. ft. covered terrace for outside dining all located at 2601 S.E. Morningside Boulevard, Port St. Lucie, FL 34952. In addition, the Contractor shall provide food cart services as stipulated in this contract. The Contractor provided services will achieve continuous improvement in the satisfaction of the golfing community at The Saints. The City shall make available to Contractor, suitable food service facilities completely equipped and ready to operate. The Contractor shall provide Services as specified throughout this contract.
An eRFP was issued on October 1, 2020 to 242 potential suppliers. There were 16 plan holders with 2 proposals being received on December 15, 2020.
Issues/Analysis: Staff has reviewed the proposals and has determined that South Florida Carefree Catering, Inc., was the only responsive proposer. Based upon historical and comparison analysis, the potential awardee has offered a competitive commission return rate to the City.
Financial Information: The Contractor has agreed to pay the City the following commissions on their gross sales 10% of Dining Room Sales, 12% of Catering Sales, and 12% Mobile Cart Sales. This will result in positive cash flow for the Saints Golf Course.
Special Consideration: N/A.
Location of Project: 2601 S.E. Morningside Boulevard, Port St. Lucie, FL 34952.
Attachments:
1. South Florida Carefree Catering, Inc.’s Contract.
2. South Florida Carefree Catering, Inc.’s Proposal.
3. South Florida Carefree Catering, Inc.’s Cost Proposal.
4. Notice of Intent to Award.
5. RFP Documents.
6. Presentation
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 5905.
Legal Sufficiency Review:
Reviewed by Melany K. Crawford, Chief Assistant City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.