Placement: Consent Agenda
Action Requested: Motion / Vote
title
Approve Sole Source Contract #20260047 for Water and Wastewater Fluid Controls at the Water & Wastewater Treatment Facilities with Fluid Control Specialties, Inc.
body
Submitted By: Alaina Knofla, Procurement Manager, Procurement Management Division, (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Alaina Knofla, Procurement Manager, (PMD).
2. Parties: City of Port St. Lucie and Fluid Control Specialties, Inc.
3. Purpose: The Utility Systems Department (USD) requests approval to contract with Fluid Control Specialties, Inc., as a sole source vendor for the purchase of specialized flow meters necessary to prevent operational disruptions at the Water and Wastewater Treatment Facilities.
4. New/Renewal/Modified: New.
5. Duration: Two (2) years with three (3) one (1) year renewal options.
6. Benefits to Port St. Lucie: These flow meters are essential to both water and wastewater treatment operations. They are specifically designed and configured for the existing plant systems and are critical to maintaining regulatory compliance, ensuring accurate process control, and supporting the continuous, efficient operation of the facilities.
7. Cost to Port St. Lucie (Annual and Potential): Total compensation will vary depending on orders placed, and there is no guarantee of spending or volume of purchasing. However, the estimated spend is not to exceed $250,000.00 annually.
Presentation Information: N/A.
Staff Recommendation: Move that the Council waive formal bidding, per City Code of Ordinances, Section 35.08(a)(25)(a)(1) (sole source where the compatibility of equipment, accessories or replacement parts is the paramount consideration), as there is no commercially available substitutes for these components and/or replacement parts, which can only be purchased from the manufacturer or distributor, and approve Contract #20260047 for Flow Meter Controls for Water & Wastewater Treatment Facilities with Fluid Control Specialties, Inc.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve Sole Source Contract #20260047 with Fluid Control Specialties, Inc.
2. Move that the Council not approve Sole Source Contract #20260047 with Fluid Control Specialties, Inc. and provide staff with direction.
Background: Flow meters are essential components of the treatment process, providing precise measurement and monitoring of system flows. Proper functionality of these devices is required to meet regulatory requirements and to maintain reliable plant performance.
Issues/Analysis: Fluid Control Specialties, Inc., is the sole source provider for the required flow meters due to the proprietary nature and compatibility requirements of the equipment with existing plant infrastructure. USD has an established history with this vendor, and standardization of equipment ensures consistency in maintenance, calibration, training, and spare parts inventory. Utilizing this vendor minimizes operational risk and avoids potential compatibility issues or service.
Financial Information:
• Funds are appropriated in the following accounts:
• 431-3310-546300
• 438-3310-563000
• 431-3312-546300
• 438-3312-563000
• 431-3512-546300
• 438-3512-563000
• 431-3513-546300
• 438-3513-563000
Special Consideration: N/A.
Location of Project: USD Water Treatment & Wastewater Treatment Facilities.
Attachments:
1. Signed Contract #20260047.
2. Sole Source Approval.
3. OpenGov Posting.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 26041-19.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.