Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in the Sourcewell Contract Number 010521-LSI to Purchase Playground and Waterplay Equipment with Related Accessories and Services.
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Submitted By: David Harris, Procurement Manager, PMD
Strategic Plan Link: The City's Goal to enjoy culture, nature and fun activities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: David Harris, Procurement Manager, PMD.
2. Parties: City of Port St. Lucie, Landscape Structures, Inc., and all awarded firms under this cooperative contract.
3. Purpose: The installation of a new awning structure to cover the hitting area of the driving range, for the continued enhancement and beautification of The Saints Golf Course driving range.
4. New/Renewal/Modified: New.
5. Duration: Twenty-three (23) weeks for completion of this project. The initial term began on 2/15/2021 and runs through 2/17/2026.
6. Benefits to Port St. Lucie: Enhances and beautifies The Saints Golf Course driving range making it a more attractive fun activity for the citizens of Port St. Lucie.
7. Cost to Port St. Lucie (Annual and Potential): Cost is $152,722.68 which has been budgeted in the Parks and Recreation capital budget. Future expenditures will be appropriated in the approved budget for each fiscal year.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve, per Chapter 35.08(a)(9), to participate in the Sourcewell Cooperative Contract Number 010521-LSI with Landscape Structures, Inc., and all awarded firms for playground equipment and structures.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in the Sourcewell Contract Number 010521-LSI.
2. Move that the Council not approve participating in the Sourcewell Contract Number 010521-LSI and provide staff with direction.
Background: Sourcewell offers this contract with Landscape Structures, Inc., as well as all other awarded firms for the purchase of playground and water play equipment with related accessories and services, including shading structures. The contract offers more attractive pricing than the City would be able to obtain on its own.
Issues/Analysis: Staff has reviewed the Sourcewell Contract Number 010521-LSI and finds that it meets the needs of the City and meets the requirements of the City’s procurement ordinance.
Financial Information: Project has been budgeted under 301-7250-564400.
Special Consideration: Staff is requesting that the Council approve the ability of the Port St. Lucie Parks and Recreation Department to purchase this upgrade to the driving range using the Sourcewell Contract Number 010521-LSI in accordance with the FY 2023-2024 budget already approved by the council.
Location of Project: The Saints Golf Course.
Attachments:
1 - 20230109-5 final signed by vendor.
2 - Landscape Structures Contract 010521 includes LSI RFP Response.
3 - Proof of Publication - Playground Waterplay 010521.
4 - RFP and Addendums-Playground Waterplay 010521.
5 - 010521-LSI - Price Information.
6 - Board Resolutions.
7 - Landscape Structures 010521-Contract Extension.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 23354-06.
Legal Sufficiency Review:
Reviewed by Carly Fabien, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, Interim City Attorney.