Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in the Sourcewell Cooperative Contract # 120721-ARS for City Contract # 20250063 - Outfitted Camera Truck w/ Camera and Software.
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Submitted By: India Barr, Procurement Contracting Officer I, PMD.
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: India Barr, Procurement Contracting Officer I.
2. Parties: City of Port St. Lucie and Aries Industries, Inc.
3. Purpose: To better evaluate the culverts as part of our inventory program.
4. New/Renewal/Modified: New.
5. Duration: Agreement term is upon execution through January 17, 2026. At this time, staff intends that this will be a one-time purchase.
6. Benefits to Port St. Lucie: To provide a better condition report on our aging infrastructure.
7. Cost to Port St. Lucie (Annual and Potential): One-time fee of $288,336.00.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve participating in Sourcewell Cooperative Contract # 120721-ARS, per Chapter 35.08 (a)(10)(a), with Aries Industries, Inc. for the purchase of Outfitted Camera Truck w/ Camera and Software.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in the Sourcewell Cooperative Contract # 120721-ARS.
2. Move that the Council not approve participating in the Sourcewell Cooperative Contract and provide staff with direction.
Background: As part of our city-wide culvert replacement program, this tool will allow our staff to create a more accurate inspection process. The vehicle is equipped with a camera that is on wheels with a long cable that is used to video the inside of stormwater drainage culverts to see the conditions. There are two monitors in the van along with special software so staff can see (360 degrees) the inside of a pipe the entire length. Staff will use the vehicle to update the City’s culvert inventory program throughout the City, and to help determine which ones need to be replaced because of poor condition.
Issues/Analysis: Staff has reviewed the Sourcewell Cooperative Contract and finds that it meets the needs of the City and meets the requirements of the City’s procurement ordinance.
Financial Information: Funds are appropriated in the Vehicle Fund(401-4126-564300-00000).
Special Consideration: N/A.
Location of Project: N/A.
Attachments:
1. Vendor Quote.
2. Request for Proposal # 120721
3. Comments and Review.
4. Proposal Opening Record.
5. RFP Evaluation.
6. Board Resolution.
7. Purchase Request.
8. Sourcewell Contract # 120721-ARS
9. 20250063- Piggyback
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 25016-03
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.