Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Amendment #1 to Contract #20210012 for the Purchase of Sensor Floats for Residential Grinder Systems.
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Submitted By: Robyn Holder, CPPB, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Robyn Holder, CPPB (PMD).
2. Parties: City of Port St. Lucie and Alpha General Services, Inc.
3. Purpose: To purchase mercury-activated, narrow angle float switches designed to activate pump control panels & alarms.
4. New/Renewal/Modified: Modified.
5. Duration: 2 years with the option to renew for 2 additional 2-year periods.
6. Benefits to Port St. Lucie: Minimize the float failure rate & have a 5-year warranty.
7. Cost to Port St. Lucie (Annual and Potential): Price increase of $3.00 per float for a new total of $33.00 per float. Approximately 1,900 floats are used each month. This increase will be approximately $68,400 per year. Future expenditures will be appropriated in each year’s annual budget.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve Amendment #1 to Contract #20210012 with Alpha General Services, Inc. and increase the cost of each float by $3.00 for a new price of $33.00 each.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve Amendment #1 to Contract #20210012.
2. Move that the Council not approve Amendment #1 to Contract #20210012 and provide staff with direction.
Background: This request reflects unprecedented price increases in the raw materials, freight charges and expediting fees in the industry. These floats have been tested and have a proven success rate in the utility system over the years.
Issues/Analysis: Staff has reviewed the price increase and finds it acceptable to maintain the success rate in the utility system. Alpha General Services, Inc. has been supplying low pressure tanks and parts since 2000.
Financial Information: Funds are appropriated in the Utility Operating Fund / Inventory (#431-0000-141002).
Special Consideration: N/A.
Location of Project: Throughout the City.
Attachments:
1. Amendment #1.
2. Letter from the supplier & manufacturer.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
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Internal Reference Number: 7676
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.