Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Amendment No. 32 to Contract #200100017 for Janitorial Services for City Buildings and Ratify Approval of Amendment Nos. 23 through 31.
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Submitted By: Shelby Dolan, Procurement Contracts Manager, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of safe, clean, and beautiful.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Shelby Dolan, Procurement Management Division.
2. Parties: City of Port St. Lucie and Service King, Inc.
3. Purpose: Provide the City Facilities with additional janitorial services.
4. New/Renewal/Modified: Modified.
5. Duration: Contract expiration of September 30, 2023.
6. Benefits to Port St. Lucie: Maintain and clean additional City facilities.
7. Cost to Port St. Lucie (Annual and Potential): The total amounts for the Amendments are as follows: No. 32: $40,000 (with the former Amendments as follows: No. 23 is $2,703.96; No. 24 is no cost change; No. 25 is $5,425.80; No. 26 is $16,488; No. 27 is $86,940; No. 28 is $2,964; No. 29 is $6,468; No. 30 is $12,384; and No. 31 is $3,276); for a total estimated amount of $176,649.76
Presentation Information: N/A.
Staff Recommendation: Move that the Council waive any irregularities in the current procurement, as well as prior procurements, for good cause shown as set forth in Ordinance Section 35.04(c), and Approve the current Amendment 32 (City Center) and Ratify previous Amendments No. 23, No. 24, No. 25, No. 26, No. 27, No. 28, No. 29, No. 30, No. 31, to Contract #20010017 for Janitorial Services for City Buildings with Service King, Inc.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve Amendments #23, #24, #25, #26, #27, #28, #29, #30, #31 and #32 to Contract #20010017.
2. Move that the Council not approve the Amendments and provide staff with direction.
Background: As the City grows, so does staffing in our City Facilities as well as foot traffic in the facilities by our residents. These cleaning services have been added as new annual services as well as some being on an as needed basis to be able to provide additional cleaning when needed.
Amendment #23 added additional monthly cleaning services at Hampshire to include the Facilities Maintenance Office Trailer with an estimated annual increase of $2,703.96
Amendment #24 Removed Services for Utilities location at Greenway and added them to a new trailer for Utility Electricians on Ogden, which did not change any cost.
Amendment #25 Added services to a new location for Animal Control with an estimated annual increase of $5,425.80
Amendment #26 Added additional services to the Civic Center and Employee Clinic with an increased estimated annual amount of $16,488.
Amendment #27 Added additional nightly and weekly cleaning services to the Recreation Center at the MidFlorida Event Center at an estimated annual amount of $86,940.
Amendment #28 Added weekly cleaning services to 2234 SE Belvedere St. with an estimated annual increase of $2,964.
Amendment #29 Added new services to the new Building Maintenance Restrooms and the Ridgeline Road Welcome Center at McCarty Ranch with an estimated annual increase of $6,468.
Amendment #30 Added new services to the new Prineville Building with an estimated annual increase of $12,384.
Amendment #31 Added services to 2258 SE Belvedere Street which is now being occupied by staff with an estimated annual increase of $3,276.
Amendment #32 includes additional services at the MidFlorida Event Center outside grounds.
As the City grows, the need for additional cleaning services is needed to keep our facilities clean for our City residents to visit. Some of these services are on an as needed basis and most others are weekly services.
Issues/Analysis: Staff has reviewed the additional compensation and find that it is fair and reasonable for the additional services to be provided.
Financial Information: Funds are appropriated in various department budgets.
Special Consideration: N/A.
Location of Project: Various City Buildings and Facilities.
Attachments:
1. Amendment #32
2. Amendment #31
3. Amendment #30
4. Amendment #29
5. Amendment #28
6. Amendment #27
7. Amendment #26
8. Amendment #25
9. Amendment #24
10. Amendment #23
11. Amendment #22
12. Amendment #21
13. Amendment #20
14. Amendment #19
15. Amendment #18
16. Amendment #17
17. Amendment #16
18. Amendment #15
19. Amendment #14
20. Amendment #13
21. Amendment #12
22. Amendment #11
23. Amendment #10
24. Amendment #9
25. Amendment #8
26. Amendment #7
27. Amendment #6
28. Amendment #5
29. Amendment #4
30. Amendment #3
31. Amendment #2
32. Amendment #1
33. Original Contract
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 9894.
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.