Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in the Sourcewell Cooperative Contract #112124-XOX for Copiers, Printers, and Multi-Function Devices with Related Supplies, Accessories, and Services with Xerox Corporation under City Contract # 20260173.
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Submitted By: India Barr, Procurement Contracting Officer II, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Summary Brief (Agreements/Contracts only)
1. Prepared by: India Barr, Procurement Contracting Officer II, PMD.
2. Parties: City of Port St. Lucie and Xerox Corporation.
3. Purpose: To Provide quality copiers throughout the City.
4. New/Renewal/Modified: New.
5. Duration: The initial term runs through 01/10/2029 with up to three (3) additional one (1)-year extensions.
6. Benefits to Port St. Lucie: All departments will have the latest technology available in copiers.
7. Cost to Port St. Lucie (Annual and Potential): The estimated annual expenditure for new leases and consumables is $200,000.00 annually. Future expenditures will be appropriated in the approved budget each fiscal year.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve per Code Section 35.08(a)(9)(a) to participate in the Sourcewell Contract #112124-XOX for Copiers, Printers, and Multi-Functional Devices with Related Supplies, Accessories, and Services with the Xerox Corporation.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in the Sourcewell Cooperative Contract # 112124-XOX with the Xerox Corporation.
2. Move that the Council not approve and provide staff with direction.
Background: In 2020, the City met with four copier vendors that were on Sourcewell Cooperative Purchasing Contracts to review its needs for enhancing the performance of the City's copiers. Upon review, the City moved forward with Xerox and entered int...
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