Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve an Adjustment to Contract #20250029 with Work & Well to Due to Higher-Than-Anticipated Utilization of Third-Party Administration of FMLA services.
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Submitted By: Oksana Savchenko, Procurement Analyst, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Oksana Savchenko, Procurement Analyst, PMD.
2. Parties: City of Port St. Lucie and Jocks OP LLC d/b/a Work & Well ("Work & Well").
3. Purpose: To continue the City's agreement with Work & Well for Third-Party Administration of FMLA services and adjust the approved expenditures to reflect actual utilization.
4. New/Renewal/Modified: Modified.
5. Duration: The initial term is for three (3) years, beginning on November 14, 2024, and ending November 13, 2027, with additional automatic yearly renewals.
6. Benefits to Port St. Lucie: Work & Well has provided timely case management, compliance support, and administrative oversight that assists the City in effectively managing FMLA requirements. Continued use of the vendor will provide continuity of service, support compliance with applicable federal regulations, and ensure the City can efficiently manage the increased volume of FMLA activity.
7. Cost to Port St. Lucie (Annual and Potential): The original estimated expenditure under the three-year contract was under $100,000 over the entire term, which was within the City Manager's purchasing authority and therefore did not require Council approval at the time. Since the contract's inception, actual utilization has averaged approximately $44,000 annually, resulting in projected expenditures over the three-year term that exceed the City Manager's purchasing authority of $100,000 and therefore require Council approval. The projected annual utilization is estimated in the range of $45,000 to $50,000. Annual...
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