Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Contract #20260120 for Riverland Paseo Park Sports Field Drainage with XGD Systems, LLC.
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Submitted By: Alaina Knofla, Acting Procurement Manager, Procurement Division.
Strategic Plan Link: The City's Goal to Enjoy Culture, Nature and Recreation.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Alaina Knofla, Procurement Division.
2. Parties: City of Port St. Lucie and XGD Systems, LLC.
3. Purpose: Provide new sports field drainage system to Riverland Paseo Park.
4. New/Renewal/Modified: New.
5. Duration: The Contract period will be January 5, 2026 and will terminate thirty eight (38) days thereafter on February 12, 2026.
6. Benefits to Port St. Lucie: Advancing this project will improve sports field drainage, improve playability, provide a safer surfacing, reduce revenue loss, enhance the experience for all reservation holders and support operational efficiencies for the Parks and Recreation Department.
7. Cost to Port St. Lucie (Annual and Potential): The total amount to be paid by the City to the Contractor is based on unit prices listed in Schedule 'A', in the amount of $290,790.35. In addition, Schedule 'B' provides for a contingency of $14,539.50, bringing the total potential cost to $305,329.85.
Presentation Information: N/A.
Staff Recommendation: Move that Council waive the bid process, per Chapter 35.08 (a) (8) good cause shown, and approve Contract #20260120.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve Contract #20260120.
2. Move that the Council not approve and provide staff with direction.
Background: The City previously issued a public solicitation for similar specialized drainage work at Jessica Clinton Park under DemandStar Solicitation No. MK102325, which was distributed to 336 vendors. Despite the broad distribution, XGD Systems, LLC was the only responsive bidder. This outcome demonstrates the high...
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