Placement: Consent Agenda
Action Requested: Motion / Vote
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Ratify the Additional Expenditures for FY2025-26 and Approve Increased Spending under Contract #20230063 for Text Archiving Services from SMARSH, Inc.
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Submitted By: Nathaniel Rubel, Procurement Assistant Director, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Summary Brief (Agreements/Contracts only)
Prepared by: Nathaniel Rubel, Procurement Assistant Director, PMD.
Parties: City of Port St. Lucie and SMARSH, Inc.
Purpose: To provide text message archiving services to multiple departments within the City.
New/Renewal/Modified: Modified.
Duration: The initial term was for 12 months with the ability to renew annually upon execution of a Renewal Order Form. The request in this agenda item is for Council to ratify additional expenditures from FY2026-26 and approve increased spending for FY2026-27 and future fiscal years.
Benefits to Port St. Lucie: To ensure compliance with public records laws requiring text messages to be archived.
Cost to Port St. Lucie (Annual and Potential): Approve an increase in the annual expenditures to approximately $95,000.00 subject to budget appropriations. Future expenditures will be included in the approved budget for each fiscal year.
Presentation Information: N/A.
Staff Recommendation: Move that the Council, per City Code of Ordinances, Sections 35.09(b) and (c), ratify the additional expenditures for FY2025-26 and approve the increase in annual expenditures under Contract #20230063.
Alternate Recommendations:
Move that the Council amend the recommendation and ratify the additional expenditures for FY2025-26 and approve the increase in annual expenditures under Contract #20230063.
Move that the Council not ratify the additional expenditures for FY2025-26 nor approve the increase in annual expenditures under Contract #20230063 and provide staff with direction.
Background:...
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