Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Contract #20250058 for HVAC Maintenance at City Buildings with Hill York.
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Submitted By: Nadia Tourjee, Procurement Contracting Officer I, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Nadia Tourjee, Procurement Contracting Officer I, PMD.
2. Parties: City of Port St. Lucie and Hill York Service Company, LLC ("Hill York").
3. Purpose: Maintenance and repair of chiller, cooling tower, and pumps for Heating, Ventilation, and Air Conditioning (HVAC) equipment at City buildings.
4. New/Renewal/Modified: Modification.
5. Duration: Execution through 12/31/2025.
6. Benefits to Port St. Lucie: Ensures that the HVAC equipment is well maintained and minimizes downtime of air conditioning in City Complex buildings in case of equipment failure, requiring emergency repairs.
7. Cost to Port St. Lucie (Annual and Potential): Estimated Annual Cost: $200,000.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve, per Code Section 35.08(c), and waive formal bidding for good cause shown, for the City's agreement for HVAC Maintenance at City Buildings with Hill York.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve Contract #20250058.
2. Move that the Council not approve and provide staff with direction.
Background: The City has maintained a contract with Hill York since 2014. This contract is used to maintain the HVAC equipment and make emergency repair services for equipment at many City buildings. Use of this contract allows the continued routine maintenance, service, and operation of HVAC equipment with a vendor that is already familiar with the equipment. This maintenance is necessary for the operation of existing equipment, as it is reaching the end of its service life, until planned rep...
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