Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Piggyback City of Fort Lauderdale Bid #12696-535 for Document and Media Scanning Services - City Contract #20260269.
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Submitted By: India Barr, Procurement Contracting Officer II, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Summary Brief (Agreements/Contracts only)
1. Prepared by: India Barr, Procurement Contracting Officer II, PMD.
2. Parties: City of Port St. Lucie and Advanced Data Solutions, Inc.
3. Purpose: To provide data and media scanning services to the City.
4. New/Renewal/Modified: New.
5. Duration: The initial term of the contract is upon execution through April 18, 2027, with a one (1) year renewal option remaining.
6. Benefits to Port St. Lucie: To provide data and media scanning services to the City.
7. Cost to Port St. Lucie (Annual and Potential): The City may spend an estimated $75,000 annually for these services. Future expenditures will be appropriated in the approved budgets for each fiscal year.
Presentation Information: N/A.
Staff Recommendation: Move that the Council waive bidding per Chapter 35.08(a)(9)(b) to piggyback the City of Fort Lauderdale Bid #12696-535 for Document and Media Scanning Services with Advanced Data Solutions, Inc.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve piggybacking the City of Fort Lauderdale Bid #12696-535 for Document and Media Scanning Services.
2. Move that the Council not approve piggybacking the City of Fort Lauderdale Bid #12696-535 for Document and Media Scanning Services and provide staff with direction.
Background: The City desires to piggyback the City of Fort Lauderdale Bid #12696-535 for Document and Media Scanning Services. The services provided under this Contract comply with the requirement for Florida municipalities to maintain electronic public records that are scanned to b...
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