Placement: Consent Agenda
Action Requested: Motion / Vote
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Ratify City's Participation in GSA Contract #47QTCA20D0044 for Contract #20230012 - Fleet Software, Including Amendment #1.
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Submitted By: Nadia Tourjee, Procurement Contracting Officer I, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Nadia Tourjee (PMD).
2. Parties: City of Port St. Lucie and Rarestep, Inc. dba Fleetio.
3. Purpose: To continue fleet software subscription for the City's fleet.
4. New/Renewal/Modified: New and Modified.
5. Duration: Piggyback Agreement Term: September 15, 2022 through January 5, 2025. Amendment #1: January 6, 2025 through September 15, 2025.
6. Benefits to Port St. Lucie: Fleetio provides data-based decisions, ease-of-use, in-depth analytics. The system is highly versatile and incorporates our commercial fueling data and will work with the new telematics systems being fielded by departments.
7. Cost to Port St. Lucie (Annual and Potential): Estimated annual cost: $70,000.
Presentation Information: N/A.
Staff Recommendation: Move that the Council ratify, per Code Section 35.08(c), and waive formal bidding, for the City's participation in the GSA Contract #47QTCA20D0044 with Rarestep, Inc. (DBA Fleetio) for Fleet Software.
Alternate Recommendations:
1. Move that the Council amend the recommendation and ratify the City's participation in the GSA Contract #47QTCA20D0044 with Fleetio.
2. Move that the Council not approve and provide staff with direction.
Background: Recommendations from the Citizen Advisory Committee (formerly Budget Advisory Committee) ("Committee") noted that the City was relying on the Fleet Maintenance vendor's software platform for database and vehicle information management. The Committee recommended that the City purchase their own software platform, which was ultimately implemented by subscrib...
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