Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in the State of Florida, Department of Management Services (DMS) Contract #43220000-WSCA-14-ACS for Data Communication Products & Services.
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Submitted By: Robyn Holder, CPPB, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Robyn Holder, CPPB (PMD).
2. Parties: City of Port St. Lucie , Cisco Systems, Inc. and Avaya, Inc.
3. Purpose: To consolidate existing software licensing to save money and reduce many bills to a single yearly invoice.
4. New/Renewal/Modified: New.
5. Duration: 5-year term.
6. Benefits to Port St. Lucie: Enter into an Enterprise Agreement to protect all devices.
7. Cost to Port St. Lucie (Annual and Potential): Year 1 is $92,160.52 with the remaining 4 years at $89,690.52 for a total amount of $450,952.60 for the 5-year term.
Presentation Information: N/A.
Staff Recommendation: Move that the Council waive the bidding, per Chapter 35.04(c), good cause shown, and participate in the State of Florida, Department of Management Services (DMS) Contract #43220000-WSCA-14-ACS for Data Communication Products & Services with Cisco Systems, Inc. and Avaya, Inc.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in the State of Florida DMS Contract #43220000-WSCA-14-ACS.
2. Move that the Council not approve and provide staff with direction.
Background: The City currently purchases individual licenses for several Cisco Security products. These products are critical to ensuring system security. As licensing needs change through the fiscal year, the City is required to purchase additional licenses causing misaligned license renewal schedules. This created additional work and complexity to renewals. To consolidate existing software licensing to provide a co-termed agreeme...
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