Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Sole Source Contract #20250138 to Purchase Pumps with Tencarva Machinery Company, LLC D/B/A Hudson Pump & Equipment.
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Submitted By: Alaina Knofla, Acting Procurement Manager, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Alaina Knofla, (PMD).
2. Parties: City of Port St. Lucie and Tencarva Machinery Company, LLC D/B/A Hudson Pump & Equipment.
Purpose: To execute a sole source contract with Tencarva Machinery Company, LLC DBA Hudson Pump & Equipment for the purchase and repair of Goulds, Seepex, and Milton Roy Chemical Pumps. These pumps are integral to the Utility Systems Department's ("USD") operational infrastructure to ensure redundancy and continuity of operations.
3. New/Renewal/Modified: N/A.
4. Duration: Three (3) years with the option to renew for one additional three (3) year period.
5. Benefits to Port St. Lucie: Multiple systems are nearing the end of their operational life spans. To ensure plans for redundancy and continuity of operations, it is essential to account for the projected costs associated with equipment replacements and upgrades. Fewer variations in pumps allows for the USD to have a standardization of inventory thus reducing costs.
6. Cost to Port St. Lucie (Annual and Potential): Estimated expenditure will be $150,000-$175,000 annually.
Presentation Information: N/A.
Staff Recommendation: Move that the Council waive the bidding, per Chapter 35.08(a)(24)(a)(6), where the item is a component or replacement part for which there is no commercially available substitute, and which can be purchased only from the manufacturer or distributor.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve Contract #20250138 with Tencarva Machinery Company, LLC D/B/A Hudson Pump & Equipment.
2. M...
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