City of Port St. Lucie header
File #: 2024-862    Version: 1 Name:
Type: Consent Status: Passed
File created: 8/21/2024 In control: City Council
On agenda: 9/23/2024 Final action: 9/23/2024
Title: Award Contract # 20240066 for Janitorial Services.
Attachments: 1. Signed Contract, 2. Notice of Intent to Award- NOIA (Legistar Posting), 3. E-Bid Tabulation All Responsive, 4. Vendor Proposal - General Building Maintenance of Florida ,LLC dba Pritchard Industries, 5. E-Bid Document.
Placement: Consent Agenda
Action Requested: Motion / Vote
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Award Contract # 20240066 for Janitorial Services.
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Submitted By: India Barr, Procurement Management Division (PMD).

Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.

Summary Brief (Agreements/Contracts only)
1. Prepared by: India Barr, Procurement Contracting Officer I (PMD)
2. Parties: City of Port St. Lucie and General Building Maintenance of Florida, LLC. d/b/a Pritchard Industries.
3. Purpose: Provide Janitorial Services for City Facilities.
4. New/Renewal/Modified: New
5. Duration: The term of the contract is 3-years with options to renew for four (4) additional one-year periods.
6. Benefits to Port St. Lucie: Clean facilities.
7. Cost to Port St. Lucie (Annual and Potential): Year 1 - $420,191.96 annually, Years 2 & 3 - $420,191.96 annually + CPI allowed increase. Years 4-7 Optional Extensions if approved at $420,191.96 annually plus previous and subsequent annual allowed CPI increases.

Presentation Information: N/A.

Staff Recommendation: Move that the Council approve Contract # 20240066 for Janitorial Services with General Building Maintenance of Florida, LLC. d/b/a Pritchard Industries.

Alternate Recommendations:
1. Move that the Council amend and approve the recommended bid.
2. Move that the Council reject all bids and provide staff with direction to rebid or cancel the bid.

Background: The current contract for Janitorial Services expires 10/31/2024 and a new contract must be in place by 11/1/2024. This Solicitation was advertised on April 23, 2024, to 556 vendors, with 52 plan holders and 17 bids received.

Issues/Analysis: Bid Reference Evaluation Questionnaires were received for the three (3) lowest bid vendors. General Building Maintenance of Florida, LLC d/b/a Pritchard Industries was selected based on qualifications submitted, Bid Evaluation Questionnaire responses, and prices submitted.

Financial Information: Multiple account...

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