City of Port St. Lucie header
File #: 2024-1076    Version: 1 Name:
Type: Consent Status: Consent
File created: 10/15/2024 In control: City Council
On agenda: 10/28/2024 Final action:
Title: Award Contract #20240063 Fleet Vehicle and Equipment Maintenance and Management Services with Vector Fleet Management, LLC.
Attachments: 1. Notice of Intent to Award., 2. RFP #20240063 - Tabulation Report., 3. Consolidated Score Sheet., 4. Signed Contract., 5. Vector Fleet Management Proposal., 6. RFP #20240063 Documents.
Placement: Consent Agenda
Action Requested: Motion / Vote
title
Award Contract #20240063 Fleet Vehicle and Equipment Maintenance and Management Services with Vector Fleet Management, LLC.
body
Submitted By: Nathaniel Rubel, Procurement Assistant Director, Procurement Management Division (PMD).

Strategic Plan Link: The City's Goal of a high-performing city government organization.

Summary Brief (Agreements/Contracts only)
1. Prepared by: Nathaniel Rubel, Procurement Assistant Director, PMD.
2. Parties: City of Port St. Lucie and Vector Fleet Management, LLC.
3. Purpose: To provide fleet management, maintenance, and repair services for standard vehicles, standard equipment, and heavy equipment for City departments.
4. New/Renewal/Modified: New.
5. Duration: Three years with an option to renew for (3) three additional twelve (12) month terms.
6. Benefits to Port St. Lucie: The Contract provides necessary fleet management, repair, and preventive maintenance services for the City's fleet and equipment.
7. Cost to Port St. Lucie (Annual and Potential): The three-year cost for Contractual Services will be $6,418,165.45 plus Non-Contract work being performed at the Hourly Non-Contract Labor Rate for Repairs per the Contract.

Presentation Information: N/A.

Staff Recommendation: Move that the Council award Contract #20240063 for Fleet Vehicle and Equipment Maintenance and Management Services to Vector Fleet Management, LLC.

Alternate Recommendations:
1. Move that the Council amend the recommendation and approve Contract #20240063 with Vector Fleet Management, LLC.
2. Move that the Council reject all proposals and provide staff with direction to reissue the solicitation or cancel the Request for Proposals.

Background: The City requires a qualified fleet management and maintenance service provider to maintain its fleet of standard vehicles & equipment and heavy equipment.

The City issued a Request for Proposals (RFP) on July 25, 2024 to 188 potential propo...

Click here for full text