Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Amendment #2 with Rarestep, Inc. dba Fleetio for Fleet Software.
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Submitted By: India Barr, Procurement Contracting Officer II, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Summary Brief (Agreements/Contracts only)
1. Prepared by: India Barr (PMD).
2. Parties: City of Port St. Lucie and Rarestep, Inc. dba Fleetio.
3. Purpose: To continue fleet software subscription for the City's fleet.
4. New/Renewal/Modified: Renewal.
5. Duration: Amendment #2 will cover the period from September 16, 2025, through September 14, 2030.
6. Benefits to Port St. Lucie: Fleetio provides data-based decisions, ease-of-use, in-depth analytics. The system is highly versatile and incorporates our commercial fueling data and will work with the new telematics systems being fielded by departments.
7. Cost to Port St. Lucie (Annual and Potential): Estimated annual cost: $ $76,377.60, with a one-time Onboarding fee of $5000.00. Future expenditures will be appropriated in each fiscal year budget.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve, per City Code of Ordinances, Section 35.08(a)(10)(a) (cooperative exception from competitive bidding), Amendment #2 allowing the City's continued participation in the GSA Contract #47QTCA20D0044 with Rarestep, Inc. dba Fleetio for Fleet Software.
Alternate Recommendations:
1. Move that the Council amend the recommendation and complete the motion in the affirmative.
2. Move that the Council not approve and provide staff with direction.
Background: Recommendations from the Citizen Advisory Committee (formerly Budget Advisory Committee) ("Committee") noted that the City was relying on the Fleet Maintenance vendor's software platform for database and vehicle information management. The Committee recommended that the City purchase its own software plat...
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