Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve the Annual Expenditure for Contract #20170033 for Microsoft Office 365 Licenses.
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Submitted By: Michelle Fentress, Procurement Agent I, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Michelle Fentress, Procurement Agent I (PMD).
2. Parties: City of Port St. Lucie and Software House International.
3. Purpose: Annual Microsoft Office 365 License renewals.
4. New/Renewal/Modified: Renewal.
5. Duration: Contract expires 11/30/2022.
6. Benefits to Port St. Lucie: Continue operations using Microsoft Office 365 for FY 2021-2022.
7. Cost to Port St. Lucie (Annual and Potential): One-time expenditure of $580,227.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve the annual expenditure for Contract #20170033, waiving the procurement policy per chapter 35.04(c), good cause shown, and participate in the State of Florida Contract #4323000-14-02 with Software House International for Microsoft Office 365 Licenses.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve the annual expenditure for Contract #20170033.
2. Move that the Council not approve the annual expenditure for Contract #20170033 and provide staff with direction.
Background: The IT Department renews all Microsoft Office licenses each fiscal year to maintain continued operations throughout the City.
Issues/Analysis: Staff has reviewed the State Contract and finds it meets all the requirements of the City's procurement ordinance. City staff, prior to each purchase, will also review other cooperative contracts awarded to ensure that this contract provides the "best value" to the City.
Financial Information: Funds are appropriated in the FY 2021-2022 Budget in the General Fund / Information Technology / Software (#001-1...
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