Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in the City of Delray Beach Contract #2024-021 for Under City Contract # 20250071 - Sound and Lighting Equipment.
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Submitted By: India Barr, Procurement Contracting Officer, I
Strategic Plan Link: The City's Mission to provide exceptional services.
Summary Brief (Agreements/Contracts only)
1. Prepared by: India Barr, Procurement Contracting Officer, I
2. Parties: City of Port St. Lucie and BFAV LLC. d/b/a All On Stage Productions.
3. Purpose: To provide Special Events Dept. with quality sound, lights, and staging for special events and concerts.
4. New/Renewal/Modified: New.
5. Duration: From date of execution through August 4, 2027, with an option to renew for two (2) additional one-year periods.
6. Benefits to Port St. Lucie: BFAV LLC dba All On Stage Productions is a full-service event production and management company based in South Florida. With nearly 20 years of experience in the industry, the company is a leading provider of professional audio, lighting, video walls, staging, and more. The company's commitment to quality and customer service has earned it a reputation as a trusted and reliable partner for events of all sizes and types. All On Stage works with multiple municipalities in South Florida.
7. Cost to Port St. Lucie (Annual and Potential): Estimated expenditure through August 4, 2027 is $312,500.00. Additional funds and for renewals, if exercised, will be appropriated as budget allows.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve participating in the City of Delray Beach Contract # 2024-021 per Chapter 35.08(a)(10)(b) with BFAV LLC. d/b/a All On Stage Productions for Sound and Lighting Equipment.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in the City of Delray Beach Contract # 2024-021.
2. Move that the Council not approve participating in t...
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