Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Extension of the Alternative Vehicle Purchasing Plan for an Additional Fiscal Year.
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Submitted By: Nathaniel Rubel, Procurement Assistant Director, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Executive Summary (General Business): Due to persisting supply chain issues in the automotive industry, extension of the alternate vehicle purchasing plan approved by Council last year is being requested for an additional fiscal year.
Presentation Information: N/A.
Staff Recommendation: Move that the Council waive the bidding, per City Code of Ordinances, Section 35.08(c), good cause shown, and approve extension of the Vehicle Purchasing Plan for an additional fiscal year (FY 24/25).
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve extension of the Vehicle Purchasing Plan as amended.
2. Move that the Council not approve and/or provide staff with direction.
Background: Since the supply chain interruptions of 2020, the purchase and acquisition of vehicles has provided unprecedented challenges. Lead times and availability for new vehicles were at an all-time low approximately two years ago. Delivery timelines surged to nearly a year from order to delivery, and the windows to order vehicles has shrunk to merely weeks, and in some instances, only days. In an effort to blunt some of the delays and inability to place orders for vehicles, Facilities and PMD submitted a Vehicle Purchase Plan that was approved by Council last year. This plan allowed for the ordering of vehicles with local (first priority) and statewide dealerships outside of the current approved contracts. This plan made available in-stock inventory that would have been inaccessible for purchase due to a lengthier formal purchasing process. In order to assure fair pricing, the plan also notes that vehicles pu...
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