Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Agreement #20220054 for Hardware Upgrades and Maintenance to the Current AT&T Phone System.
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Submitted By: Michelle Fentress, Procurement Agent I, Procurement Management Department (PMD).
Strategic Plan Link: The City's Mission to provide exceptional municipal services.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Michelle Fentress, Procurement Agent I, PMD.
2. Parties: City of Port St. Lucie and AT&T Corporation.
3. Purpose: To maintain and support the City's existing communications infrastructure. Maintenance/Support would include routine upgrades, equipment repair/troubleshooting.
4. New/Renewal/Modified: New.
5. Duration: 5 years.
6. Benefits to Port St. Lucie: A reduction in cost for maintenance by converting to the required subscription-based service. Maintenance serves as a concerted effort to protect and preserve the Telecommunications network.
7. Cost to Port St. Lucie (Annual and Potential): Estimated expenditures for FY 2021/2022 for equipment upgrades is $100,000 annually. Five years of maintenance is $5,973.04 for the first year and $5,735.25 for the last 4 years for a total expense of $28,915.04. Five years of subscription services for new voiceover IP is $40,480.00 for the first year and $35,760 for the last four years for a total expense of $183,520.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve Agreement #20220054 with AT&T Corporation for the hardware upgrades and maintenance to the current phone system.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve Agreement #20220054.
2. Move that the Council not approve Agreement #20220054 and provide staff with direction.
Background: Since the City has installed a digital PBX based phone system, the City has been in a maintenance agreement with AT&T. As the City converts from the antiquated Nortel digital PBX system to th...
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