Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval of the Vehicle Purchasing Plan.
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Submitted By: Nate Rubel, Assistant Procurement Director, Procurement Management Division.
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Executive Summary (General Business): Due to continued supply chain issues in the automotive industry, an alternate vehicle purchasing plan to allow for greater flexibility is being proposed for City Council consideration.
Presentation Information: N/A.
Staff Recommendation: Move that the Council waive the bidding, per Chapter 35.04(c), good cause shown, and approve the Vehicle Purchasing Plan.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve the Vehicle Purchasing Plan as amended.
2. Move that the Council not approve and/or provide staff with direction.
Background: Vehicle ordering, production and delivery are continuing at an unprecedented slow pace for the industry. Continued supply chain issues, production delays and high demands have created an unproductive environment for staff and operations. Due to the challenges the organization is experiencing with purchasing new vehicles the proposed recommendation would allow greater purchasing flexibility to support the increasing demands of our growing City.
Issues/Analysis: The order window for some new vehicles is extremely short. Prior to the industry's turbulent times, production windows were up to 10 months. This allowed one to order a vehicle anytime within that 10-month window and one would expect delivery in 2-3 months. Currently, the order windows for vehicles such as pick-up trucks are now down to a week or in some instances (2023 Ford Super Duty Line), 48 hours. When the windows close, orders cannot be placed for those types of vehicles. These extremely short order windows are across the board with all the manufacturers and the lead times for delivery for these vehicle...
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