Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in the Sourcewell Cooperative (Coop) Contract #030321-XOX for New Copier Lease Program with Xerox Corporation.
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Submitted By: Alaina Knofla, Acting Procurement Manager, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Alaina Knofla, PMD
2. Parties: City of Port St. Lucie and Xerox Corporation.
3. Purpose: To Provide quality copiers throughout the City.
4. New/Renewal/Modified: New.
5. Duration: The cooperative contract expires on April 19, 2026, however, under the cooperative, the City is permitted to have the term of orders placed prior to that date last beyond expiration. Therefore, the specific leases for which staff is requesting Council approval for this item will be for 60 months. Any new orders or additions by the City under this Contract will need to be made by April 19, 2026.
6. Benefits to Port St. Lucie: All departments will be upgraded to the latest technology available in copiers.
7. Cost to Port St. Lucie (Annual and Potential): The estimated annual expenditure for new leases and consumables is $174,962.64.
Presentation Information: N/A.
Staff Recommendation: Move that the Council to waive formal bidding under City Code of Ordinances, Section 35.08(a)(10)(a) (cooperative exception) and approve participation in the Sourcewell Contract #030321-XOX for Multi-functional copiers, printers, and equipment applicable to scanned data and management, image duplication, and related solutions, accessories, supplies, and services with the Xerox Corporation.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in the Sourcewell Contract #030321-XOX with Xerox Corporation for the lease of new copiers.
1. Move that the Council not approve and provide staff with direction.
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