Placement: Consent Agenda
Action Requested: Motion / Vote
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Award Contract #20200001 to purchase fleet vehicles and other equipment.
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Submitted By: Shelby Dolan, Procurement Agent I, Procurement Management Department (PMD).
Strategic Plan Link: The City’s Mission to provide exceptional municipal services.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Shelby Dolan, Procurement Agent I.
2. Parties: City of Port St. Lucie and Florida Sherriff’s Association (FSA).
3. Purpose: To purchase fleet vehicles and equipment at discounted prices.
4. New/Renewal/Modified: New.
5. Duration: These are one-year contracts effective October 1, 2019 to September 30, 2020.
6. Benefits to Port St. Lucie: Allows the City to purchase Police-rated, Administrative and Utility vehicles, Trucks, Vans, Cab & Chassis and other fleet vehicles and equipment from the FSA contracts FSA18-VEL26.0, FSA18-VEH16.0, FSA19-VEL27.0 and FSA19-VEH17.0
7. Cost to Port St. Lucie (Annual and Potential): Estimated annual expenditures for FY 2020 Fleet vehicles and equipment is $6,460,443 based on appropriations in the City’s Budget.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve Contract #20200001, per Chapter 35.04 (c), good cause shown, to participate in the Florida Sherriff’s Association Cooperative Purchasing Contracts FSA18-VEL26.0, FSA18-VEH16.0, FSA19-VEL27.0 and FSA19-VEH17.0.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve the Contract #20200001.
2. Move that the Council not approve Contract #20200001 and provide staff with direction.
Background: The Florida Sherriff’s Association offers statewide purchasing contracts on a variety of vehicles, equipment and services that are available to eligible agencies. Since its inception in November 1993, approximately 55,000 vehicles have been purchased using these cooperative purchasing contracts, resulting in tremendous savings for participating agencies statewide. These contracts provide a discount for purchases much larger than if the City issued a solicitation of its own. The City has used the FSA Contracts to purchase fleet vehicles and equipment in previous years at discounted prices.
Issues/Analysis: Staff reviewed the FSA contracts # FSA18-VEL26.0, FSA18-VEH16.0. FSA19-VEL27.0 and FSA19-VEH17.0 and find that they all meet the requirements of the City’s procurement ordinance. City staff, prior to each purchase, will also submit for review to the City’s Fleet manager to ensure specifications, justification and work scope meet their needs. Departments will also require estimates from other cooperative contracts awarded to ensure that this contract provides the “best value to the City.”
Financial Information: Funds are appropriated in the FY 2020 budget in various City Departments/ Vehicles.
Special Consideration: The contracts represented are four options available to purchase Fleet vehicles and equipment.
Location of Project: N/A
Attachments: 1. FSA Contract Terms and Condition FSA18-VEH16.0 and FSA18-VEL26.0.
2. Awarded Vendors for FSA18-VEH16.0 Contract.
3. Awarded Vendors for FSA18-VEL26.0 Contract.
4. FSA Contract Specifications 1 through 83.
5. FSA Contract Renewal FSA18-VEH16.0.
6. FSA Contract Renewal FSA18-VEL26.0.
7. FSA Contract Terms and Conditions for FSA19-VEH17.0 and FSA19-VEL27.0.
8. Awarded Vendors FSA19-VEH17.0
9. Awarded Vendors FSA19-VEL27.0.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
LEGAL SUFFICIENCY REVIEW:
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