Placement: Consent Agenda
Action Requested: Motion / Vote
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Award Continuing Contracts #20180148 for Engineering Services for Water and Wastewater Utilities Projects.
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Submitted By: June Raymond, Procurement Agent I, Procurement Management Department (PMD).
Strategic Plan Link: The City’s Mission to provide exceptional municipal services.
Summary Brief (Agreements/Contracts only)
1. Prepared by: June Raymond, Procurement Agent I, PMD.
2. Parties: City of Port St. Lucie, Holtz Consulting Engineers, Inc., CivilSurv Design Group, Inc., and Kimley-Horn and Associates, Inc.
3. Purpose: To procure engineering services for water and wastewater utilities projects.
4. New/Renewal/Modified: New.
5. Duration: Three years with two additional one-year options to renew, for a total of five years.
6. Benefits to Port St. Lucie: To obtain a list of qualified professional firms to perform engineering services for City utilities projects.
7. Cost to Port St. Lucie (Annual and Potential): The cost to the City will be determined per project at the negotiated rates contained in this Contract.
Presentation Information: N/A.
Staff Recommendation: Move that the Council award Contract #20180148 with Holtz Consulting Engineers, Inc., CivilSurv Design Group, Inc., and Kimley-Horn and Associates, Inc.
Alternate Recommendations:
1. Move that the Council reject Contract #20180148 and provide staff with direction.
Background: It is the intent of the City to procure the services of a minimum of three (3) professional engineering firms to provide services for water and wastewater utilities projects with construction costs under $2,000,000 and planning and study related activities under $200,000. These projects are adopted in the Utility Capital Improvement Plan (CIP), Utility Master Plan and/or any other utility related projects and any subsequent amendments.
Project(s) are anticipated for work of a specified nature as outlined in a task order to be developed between the Consultant and the City, and may include, but not necessarily limited to, projects in the City’s adopted Utility CIP, Utility Master Plan and/or any other utility related projects on an “as needed” basis.
Issues/Analysis: On May 28, 2019 City Council approved for staff to begin negotiations with CivilSurv Design Group, Inc.; Wade Trim, Inc.; Holtz Consulting Engineers, Inc. and Kimley-Horn and Associates, Inc. Staff has negotiated proposals for Holtz Consulting Engineers, Inc., CivilSurv Design Group, Inc., and Kimley-Horn and Associates, Inc. and has determined the rates are fair and reasonable. However, staff was not able to reach an equitable agreement with Wade Trim, Inc.
Financial Information: Individual projects funds are available in the appropriate fiscal CIP Budget.
Special Consideration: N/A.
Location of Project: N/A.
Attachments:
1. Contract executed by Holtz Consulting Engineers, Inc.
2. Contract executed by CivilSurv Design Group, Inc.
3. Contract executed by Kimley-Horn and Associates, Inc.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
LEGAL SUFFICIENCY REVIEW:
Approved as to Legal form and sufficiency by James D. Stokes, City Attorney. (Reference Legistar database for authorizing City Attorney representative.)