Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Contract #20240070 for the Law Enforcement Workflow Management System Software with Smartforce Technologies, Inc.
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Submitted By: Shelby Dolan, Procurement Contracts Manager, Procurement Division.
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Shelby Dolan, Procurement Division.
2. Parties: City of Port St. Lucie and Smartforce Technologies, Inc.
3. Purpose: Provide a workflow management system portal for sharing information to staff such as crime bulletins, crime stats, information for daily briefings, etc.
4. New/Renewal/Modified: New.
5. Duration: Effective on May 01, 2024, and expires on April 30, 2029 (5-years).
6. Benefits to Port St. Lucie: Provides an efficient means of communication to all staff 24/7 with important information.
7. Cost to Port St. Lucie (Annual and Potential): Estimated annual expenditure $34,094.50 with a total contract amount of $170,472.50 for the 5-year period.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve Contract #20240070, per City Code of Ordinances, Section 35.08(a)(15) (exception to formal bidding for "[l]icensed computer software, web-based applications and maintenance for such software and applications, so long as it is part of an existing system"), for Law Enforcement Workflow Management System Software.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve Contract #20240070 with Smartforce Technologies, Inc.
2. Move that the Council not approve Contract #20240070 with Smartforce Technologies, Inc. and provide staff with direction.
Background: In 2014 the City issued a Solicitation to obtain a web-based software solution that would provide information to address crime patterns within the City by applying the Stratified Crime Reduction Model. The bid opened ...
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